Common questions

Who is Dynexis and where are you based?

Dynexis is a software company founded and based in Kalundborg, Denmark. We build operational tools for industrial environments — currently Forma for shift documentation and Certify for compliance management. The company is registered under CVR 46459784.

Who is behind Dynexis?

Dynexis was founded by Juuso Neittaanmäki, an automation engineer with over 15 years of experience in industrial operations internationally. The problems Forma and Certify solve are ones he encountered firsthand working with energy and process industry sites.

Is this a startup? How do I know you will still be around in two years?

Yes, Dynexis is an early-stage company. We are transparent about that. The products are built on standard infrastructure with no proprietary lock-in, and pilot customers receive full data portability from day one. We think the honest answer is more useful than a reassurance.

How does Forma actually work?

The operator opens Forma on any phone or browser, records a voice note or types an observation, and receives a structured report back on screen within seconds. No app to install, no account to create. Access is controlled by a token the administrator issues per user. When ready, the operator sends the report by email — after each note for maintenance entries, or as a complete handover log at the end of the shift for Shiftlog.

Does it integrate with our ERP system?

Not directly, and deliberately so. Forma produces structured output designed for copy-paste into common ERP systems including SAP. This means no integration project, no IT involvement to get started, and no dependency on your ERP vendor.

What languages does Forma support?

Danish, English, Norwegian and Swedish. The operator can speak or write in any supported language and receive output in their preferred language. Additional language support is planned.

How long does it take to get started with Forma?

For a pilot, typically less than a day. We issue named tokens for your users, confirm the template format that fits your workflow, and you are ready to go. No procurement process, no installation, no training course.

Can we see a demo before committing to a pilot?

Yes. A short video call or screen share to walk through Forma or Certify takes around 15 minutes and requires no setup on your side. Get in touch at info@dynexis.net and we will arrange it.

What does Certify actually do?

Certify tracks worker certifications and asset inspections in one place. It shows which certifications are valid, which expire soon, and which are missing — across your entire workforce. Automated alerts notify the right people before deadlines, and compliance reports are generated with a single click when an auditor or customer asks for documentation.

Who is Certify for?

Any company where employees carry personal certifications or authorisations and where vehicles or equipment require periodic inspection. Industrial maintenance, electrical contractors, automation companies, HVAC installers, service technicians, and transport operators are the most common fits.

Does Certify connect to our HR system?

Not directly. Certify is a standalone operational tool, not an HR platform. Existing workforce data can be imported via Excel bulk import to get started quickly. The focus is on operational visibility — who is qualified to do what today — rather than HR record management.

How long does it take to get started with Certify?

Typically one to two days including data import. We help you structure the initial import of your existing certification data, configure alert thresholds, and set up user access. No IT involvement required.

Where is our data stored?

Forma: voice is transcribed in real time and discarded immediately. Structured notes are returned to the user and deleted from the processing pipeline. Dynexis holds no operational data after a note is generated. Certify: certification records are stored in a secure Supabase database with row-level security. Data is hosted in the EU.

Who processes the voice data in Forma?

Transcription uses OpenAI Whisper, operating under EU Standard Contractual Clauses. Structuring uses the Anthropic Claude API, also under EU SCCs. Neither sub-processor retains the data. Full sub-processor details are available on request.

Is a Data Processing Agreement available?

Yes. A standard DPA is available and can be adapted to your organisation's requirements. Contact info@dynexis.net.

Does Forma connect to our control systems or plant network?

No. Forma captures documentation only. It has no connection to OT systems, SCADA, DCS, or any plant network. It runs entirely in the browser over standard HTTPS.

What does a pilot look like?

A short operational test with named users and a defined scope, typically two to four weeks. We handle onboarding. You use the product in your normal workflow and tell us what works and what does not. No commercial discussion until after the pilot.

What does Forma cost?

Forma is priced per user per month, from DKK 249 to DKK 349 depending on team size. Full details are on the pricing page. Volume and bundle discounts for multi-product or multi-site deployments are discussed during the pilot conversation.

What does Certify cost?

Certify is priced per month based on the number of tracked subjects, from DKK 299 for up to 25 subjects to DKK 2,499 for unlimited. Full details are on the pricing page. Annual billing saves 17%.